Payroll Outsourcing: 10 Things To Consider First

Payroll outsourcing to third-party providers makes this painstaking task a whole lot less complicated for business owners. But before you go ahead and outsource your payroll, there’s a few things to be aware of. 

In this article we give you our list of 10 key things to consider when selecting payroll service solutions. 

But first, let’s take a look at what a payroll service offers and the different options you have available to you.

payroll service provider

What Is A Payroll Service?

Payroll service solutions are offered by a third-party provider like Accountex that can handle the entire payroll process for a business. This includes calculating employee wages and taxes, preparing and distributing paychecks, and filing payroll taxes with the appropriate government agencies.

What Are The 3 Types Of Payroll Service Solutions?

There are three types of payroll service solutions: in-house, full-service, and self-service. In-house payroll is when a business handles payroll on its own, while full-service payroll providers handle everything on your behalf, and self-service payroll allows the business to handle some aspects of payroll while outsourcing others.

Pros And Cons Of Payroll Outsourcing vs Other Options

Payroll Option




More control over the payroll process

Time-consuming and labor-intensive


More personalized service for employees

Requires expertise in payroll processing and tax regulations


No additional fees for outsourcing

May not be cost-effective for small businesses


Saves time and resources

Can be more expensive than other options


Expertise in payroll processing and tax regulations

Less control over the payroll process


Provides a wider range of services such as benefits administration

May not be suitable for businesses with unique payroll needs


Provides some control over the payroll process

Requires a level of expertise in payroll processing and tax regulations


Can be cost-effective for small businesses

Can be time-consuming for businesses that handle more of the payroll process


Offers more flexibility in terms of how much of the payroll process is outsourced

May not provide enough support for businesses with complex payroll needs

Top 10 Considerations When Outsourcing Payroll

payroll service provider

Here are the top 10 areas to consider when choosing an outsourced payroll service solution.

1. Future-Proofing And Adaptability

When you outsource your payroll look for a company that not only meets your organization’s current needs but can also adapt and scale to accommodate future growth and changes in your objectives.

2. Security

Payroll processing solutions must prioritize cyber security and have security protocols in place to protect the sensitive information they’re handling.

3. Seamless System Integration

Payroll outsourcing is meant to create efficiencies in your business. Your chosen payroll provider should integrate their solution into your existing systems to streamline operations and eliminate manual entry.

4. Complexity Analysis

An organization’s payroll complexities depend on factors like industry, workforce, benefits, and reporting requirements, not just its size. Before outsourcing, analyze the complexity of your payroll and ensure the provider can handle your specific needs.

5. Personalized Customer Service

Choose a payroll outsourcing company that offers good customer support via phone, email, or online chat. Assign a single point of contact or a team approach based on your preference and timing requirements.

6. Tax Compliance Expertise

Payroll processing requires compliance with federal, state, and local jurisdiction payment and filing requirements. Select a provider with experience in all jurisdictions to relieve the complexities of tax payment, return filing, and monitoring.

7. Information Returns Reporting

In addition to periodic payroll tax return filing requirements, annual information return reporting can add complexity. Choose an experienced payroll provider like Accountex that assists with all reporting requirements and is well versed with withholdings calculations for Federal and all 50 states.

8. Human Resources Management

The best payroll outsourcing companies do more than just crunch your payroll. They can support you in HR management, from accurately on-boarding new staff into payroll, on-going maintenance, and conclusion of the employment process effectively.

9. Technology

In today’s business environment you have to choose payroll service solutions that know how to employ technology well. It makes your processes more seamless, communication easier and your payroll data more accurate and secure.

10. Easy Onboarding

Choose a payroll provider that can onboard you, train you and get your payroll off your hands smoothly and quickly.

Questions to Ask When Choosing a Payroll Service

To ensure that you’re choosing the right payroll outsourcing provider, here are some questions to ask:

  • What payroll services do you offer?
  • Do you have experience working with payrolls in my industry?
  • How much do your services cost?
  • How do you ensure the security of my payroll information?
  • What experience does your business have with payroll?
  • Do you offer customer support, and how can I contact you if I have any issues?

In conclusion, payroll outsourcing can be a great way to save time, reduce stress, and ensure accuracy. When considering payroll outsourcing, take your needs and budget into account, and ask the right questions to ensure that you’re choosing the right provider for your business. Book a free consultation with our team and let’s simplify your payroll today.

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